Monitoring And Reporting Officer

Contract
  • Post Date: January 22, 2021
  • Jobs by States: Borno
  • Career Level: Not applicable
  • Experience: 5 - 9 Years
  • Gender: Both
  • Industry: NGO / Non-Profit Associations
  • Qualification: MBA/MSc/MA
Job Description
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Practice Area – Job Family: Management – MONITORING AND REPORTING

Vacancy End Date: (Midnight New York, USA) 02/02/2021

Duty Station: Maiduguri, Nigeria

Education & Work Experience: G-Bachelor’s Level Degree – 4 year(s) experience, I-Master’s Level Degree – 2 year(s) experience

Languages: English, Hausa

Grade: NOB

Vacancy Type: FTA Local

Posting Type: Common System

Bureau: Africa

Contract Duration: 1 Year with possibility for extension

Background

The UN Office for the Coordination of Humanitarian Affair’s (OCHA) mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to:

  • alleviate human suffering in disasters and emergencies
  • advocate for the rights of people in need
  • promote preparedness and prevention
  • facilitate sustainable solutions.

In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation’s response to both complex emergencies and natural disasters. Also, it aimed at improving the overall effectiveness of the UN’s humanitarian operations in the field.

In response to the humanitarian crisis in Borno, Adamawa and Yobe states in North-East Nigeria, the Nigeria Humanitarian Fund (NHF) was launched in February 2017 by the United Nations Under-Secretary-General for Humanitarian Affairs and Emergency Relief Coordinator and became operational in June 2017.

The NHF is a multi-donor pooled fund, a critical source of predictable, quick and flexible funding to address the most urgent humanitarian needs in North-East Nigeria.

In line with the global Country-based Pooled Funds (CBPFs) guidelines, the NHF has set up a robust, four-pillar accountability framework (partner capacity/performance assessment, monitoring, reporting and audits). The framework is set up to progressively improve fund management and increase the accountability towards the affected population, donors and other stakeholders by introducing the risk management approach to the NHF.

As of 31 October 2020, the NHF has received US$130 million in contributions from 20 donors. The Fund has conducted 11 allocations totalling US$111.7 million, funding more than 174 humanitarian assistance projects being implemented by UN Agencies, National NGO and International NGO partners.

Duties and Responsibilities

Monitoring and Reporting (M&R) is an important function within the NHF, serving as the foundation for measuring the results being achieved by the Fund. The NHF has adapted to monitoring constraints resulting from the COVID-19 pandemic by conducting monitoring missions remotely.

The Monitoring and Reporting Officer, under the guidance of the Head, Humanitarian Financing Unit (HFU), and direct supervision of the NHF International Monitoring and Reporting Officer, participates in the overall implementation of the NHF Accountability Framework and works in close collaboration with the HFU staff. Conditions permitting, He/she is expected to travel extensively to the NHF project locations within Nigeria to assist with the implementation of the monitoring pillar of the NHF Accountability Framework.

Summary of Key Functions:

  • Provide support to the implementation of the monitoring pillar of the NHF accountability framework.
  • Provide support to the narrative reports review process of NHF funded projects.
  • Provide Information management and data management support
  • Facilitate knowledge-building and knowledge-sharing on monitoring and reporting within OCHA Nigeria and the NHF implementing partners

1. Provide support to the implementation of the monitoring pillar of the NHF accountability framework.

  • Perform monitoring missions in line with the NHF monitoring plan.
  • Assist with the coordination and implementation of field monitoring visits and remote monitoring of NHF-funded projects.
  • The document, analyze, and interpret the results from field monitoring visits and remote monitoring to assess the progress against the strategic objectives of the Allocation and the Fund.
  • Review submitted project monitoring reports, analyze the results and follow up on recommendations with respective partners.
  • Provide training and capacity support on monitoring and reporting to NHF partners, in line with the NHF Training Plan.

2. Provide support to narrative reports review process of NHF funded projects.

  • Liaise with a partner to receive progress narrative reports in time as per defined operational modalities of NHF funded project.
  • Review narrative reports and provides feedback to partners.
  • Guide partners and respond to partners‘ queries about narrative reporting.

3. Provide Information management and data management support

  • Perform the periodic update of project monitoring timelines, results and recommendations in the Grant Management System (GMS).
  • Collect location level data of NHF funded projects to support location mapping.
  • Ensure data consistency among different progress reports submitted by the partner.
  • Liaise with sector IMOs on an ad-hoc basis to know partners reporting performance to relevant sectors.
    • Support the management of partner capacity assessment information in the GMS

    4. Facilitate knowledge-building and knowledge-sharing on financial monitoring within OCHA Nigeria and the NHF implementing partners

    • Identify and synthesize financial monitoring best practices, lessons learned and recommendations to be integrated into fund management efforts and channelled into decision-making processes;
    • Promote awareness on NHF guidelines and operational manuals;
    • Plan and participate in training/workshops to implementing partners and other stakeholders.

    Impact of Results

    The key results have an impact on the overall effectiveness and success of OCHA interventions and activities in providing humanitarian assistance.

    Effective implementations of evaluation policies and strategies, as well as the efficient organization and coordination of the evaluation process, enhance the organization’s capacity and credibility in the implementation of highly effective programmes with strong impact.

    Competencies

    Professionalism

    • Knowledge of a range of humanitarian assistance, emergency relief and related humanitarian issues, including approaches and techniques to address difficult problems.
    • Demonstrates analytical capacity including the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response.
    • Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems.
    • Ability to conduct research, including the ability to evaluate and integrate information from a variety of sources and assess the impact on the humanitarian rights situation in assigned country/area.
    • Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to guide new/junior staff.
    • Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
    • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    Teamwork

    • Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts following a final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Planning and Organizing

    • Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Required Skills and Experience

    Education;

    • Master’s Degree preferably in Political or Social Science, Law, International Studies, Public Administration, or other relevant science is required.
    • A first-level university degree with relevant academic qualifications with a combination of 4 years of relevant work experience may exceptionally be accepted instead of the advanced university degree.

    Work Experience:

    • Minimum 2 years experience with the UN or an NGO in emergency humanitarian programming, crisis/emergency relief management or another related area.
    • Strong report writing skills and experience with proposal development and review.
    • Knowledge of logical frameworks, work plans and monitoring plans.
    • Proven experience in coordinating field assessments would be an advantage.
    • Proven experience of data management and analysis would be an advantage.

    Language Requirements

    • Fluency in oral and written English is required.
    • Knowledge of Hausa an advantage.

    Disclaimer

    Important applicant information

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    Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with a similar job description, experience and educational requirements.

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